ATTENDEES
ABSENT WITH REGRETS
OBSERVERS
A. CALL TO ORDER
The meeting was called to order at 8:20 AM by George Lyle, as chair.
B. INTRODUCTIONS
The chair introduced and welcomed all board members and observers.
C. ADOPTION OF AGENDA
add Anna Tosta, McCarthy Tetrault (David Tree) to agenda upon her arrival.
move 1999 Canadians Report ahead - upon arrival of Don Clinton.
add Nominating Committee report as E. 5.
move G.6, G.7, G.8 to “Other” (in New Business).
G.9 & G.10 change “motion” to “discuss”.
Motion B1:99:01 Schmidt/Johnston to accept agenda as amended. Carried.
D. ADOPTION OF MINUTES - Feb. 14, 1999 Teleconference
Motion B1:99:02 Schmidt/Pronk to adopt minutes as presented. Carried.
E. REPORTS
1. President - MLM. No report
2. Vice-President/External Liaison - GC - No report
3. Secretary - GL. Report handed out, no discussion
4. Treasurer/Finance Committee - PG
Paul handed out Income Statements for 1/7/97 to 31/12/98 & 1/1/99-30/4/99; Balance Sheets as at
30/4/99 & 31/12/98; 1999 Budget Comparison as at 31/4/99.
Motion B1:99:04 Guerard/Schmidt to approve the Financial Statements and Budget Comparison. Carried.
The auditor will have two financial statements due to the change in MSC’s year end.
(i) July 1, 1997 to June 30, 1998;
(ii) July 1, 1998 to Dec. 31, 1998
5. Nominating Committee - SS. Mary Lou is retiring as president, Geoff as V.P., Paul will stay
on as treasurer. Sue presented the slate for executive officers: President, Lyle; Treasurer,
Geurard; V.P. or Secretary, Johnston.
6. David Tree - Anna Tosto, McCarthy Tetrault
Ms Tosto reports that Mr Tree wants a third party involved. She says “this must end” as it is
costing time and money. She suggests that we find out what he wants and if it is rational then,
as a last step, sit with a mediator. Neither Sport & Law nor Sport Ethics understand what he wants.
MSC should decide here exactly what we want.
Mary Lou took over as chair.
Motion B1:99:05 Pronk/Johnston that MSC go to mediation. Carried.
Mediation discussion:
Evelly; SNC involvement would be to assist then it would go to AFC.
Guerard; What ever is decided he will come back, as in the past.
Lyle; MSC should show that we have done everything we could. Whoever represents MSC should be able
to say yes or no on our behalf. Is it appropriate for a Federal organization or N.B. to be involved?
Guerard; no financial compensation to be agreed to.
Pronk; offer to re-instate him for a probation period of 1-2 years. Ask another body to act as judge.
Tosto; we must set a code of conduct. For anything that brings MSC into disrepute, such as personal
attacks, harassment policy could be used.
Evelly; get an understanding from Tree not to involve any organization outside the swimming community.
The board authorized (i) Ms. Tosto is to contact Mr. Tree by phone or letter to see if mediation is possible
(ii) If so, that MSC ask the Centre for Sport & Law in Ottawa to act as mediators.
Motion B1:99:06 Schmidt/Johnston that the executive be empowered to decide who is to represent MSC. Carried.
Motion B1:99:07 Lyle/Guerard that SNC be at the mediation table in 2nd row position. Carried
George advised that any board member or staff contacted by Mr. Tree should not respond.
7. 1999 Canadian Championships - Don Clinton, Nepean Masters
(1) Finances: Don presented a financial statement of “budget” vs “actual”. Many items were questioned by
the board. The budget used was not the one approved at the 1997 board meeting. Paul to review in
depth with Geoff.
(2) Warm ups divided by gender because the pool rules do not allow 850 swimmers in the pool at one time.
(3) Mary Lou to represent MSC at the Opening Ceremonies.
(4) Emergency procedures; phones on deck and ambulance 10 minutes away.
(5) Water is at 80 F.
(6) Nepean will file all Canadian and World records with C. Berger
(7) Meet committee needs a decision from MSC regarding a deck entry requst.
Motion B1:99:08 Lyle/Schmidt to disallow the deck registration of Alexey Svetonossov,
Kazakhstan, who arrived at the pool at noon, May 14, 1999. Carried
More information on correspondence with the swimmer was brought to the board from a meet
committee member.
Motion B1:99:09 Pronk/Horne because of this further information that MSC reconsider the last motion. Carried
Motion B1:99:10 Pronk/Horne to allow Alexey Svetonossov to swim if he pays the appropriate
fees and shows proof that he is registered with an official Masters Swimming
Organization. 1 for, 6 against. Defeated
Motion B1:99:11 Lyle/Schmidt to disallow Alexey Svetonossov to enter the meet unless he could prove he had registered to swim and paid the fees. 6 for. 1 against. Carried
Evelly contacted SNC - the burden of proof is on the swimmer to produce proof of registration.
8. Executive Committee - MLM. The executive held 2 teleconference meetings this year. The
executive secretary is to circulate to the board all executive meeting minutes.
9. Executive Secretary - BW. Report handed out, no discussion
10. SNC Liaison - EE. SNC is re-examining its strategic plan - objectives and directions.
11. By-Laws - GL
Motion B1:99:12 Lyle/Schmidt to change corporate address in by-laws from Elmsdale NS to
McCarthy Tetrault. Carried
Paul to send address of new auditor to McCarthy Tetrault
12. Competitions Rules and Guidelines - SS, LH
Reminder that all proposed rule changes be received by Leanne & Sue by Sept. 1, 1999
Open water MOU referred to fall meeting
Canadian Championships MOU - to add water temperature
10. Records - CB. Report & 1998 Records handed out
Bonnie requested that the Records, times only, be continually updated on the web page.
Beth requested that the Records be sent to the exec. sec/. by Feb. 28 each year
The question of whether to have Top 10 or Top 20 was passed to the rules committee
11. Fitness - CS. No report
12. Awards - BL. Report handed out, no discussion
13. Publications and Communications - BP. Report handed out, no discussion
14. Coaching/Officials - GL. No report
15. Marketing. No report
Motion B1:99:13 Schmidt/Horne to accept all above reports. Carried.
16. Canadian Championships
2000 - LH. Swim N.S. confirmed, in a letter to MSC, their support of the Championships. The
meet will be SCM at the Dalplex pool. A meet committee has been formed. The board
approved the date change to May 12-15. A meet information package will be ready for the
MSC fall ‘99 meeting.
2001 - Mike Morrow presented a bid from Calgary Masters. Bonnie supported the bid and
withdrew BC’s bid. The meet to be SCM, double ended, at the Lindsay Park Sports Centre,
May 18-21, 2001.
Motion B1:99:14 Johnston/Lyle to receive the Calgary bid for reference to the Rules & Compet-
ition Committee for recommendation to the Board. Carried.
2002 - SS. Saskatoon
Motion B1:99:15 Schmidt/Johnston to approve the change from LCM to SCM. Carried.
17. Long Term Planning - Exec. Committee. No report
18. Technology up-dating - CJ to liaise with Beth
F. BUSINESS ARISING FROM MINUTES
1. Letter to FINA re Casablanca 26/09/98 p2 - GC. Sent, Geoff to send copu to Board.
2. FINA Delegate 26/09/98 p2
Motion B1:99:16 Schmidt/Johnston that MSC send a letter to SNC endorsing Ed Evelly as our choice. Carried.
3. Rule book distribution 26/09/98 p3 - MLM. English copies for clubs sent to the provinces by
Mary Lou. The 50 French copies she sent to the FNQ were lost and a further 50 were printed
and sent to Beth who sent 25 to the FNQ.
4. Committee goals summary 26/09/98 p4 - GC. Deferred.
5. Insurance 26/09/98 p4; 14/02/99 p2 - GL. Directors liability is complete pending the receipt of
the latest financial statements, presidents report, current list of directors, officers coordinates.
Cost $750.00
Motion B1:99:17 Schmidt/Pronk to add defalcation by a director insurance, cost $350.00. Carried
6. Sanctioning of Nationals by MSC 26/09/98 p7 - MLM. Deferred
7.Travel Agency 14/02/99 p2 - SS. Two quotes received by Sue. Savings minimal. It was
decided that the board and staff continue to make their own travel arrangements. An account is
now open for MSC with Sue’s employer for those that would prefer to charge in this manner.
8. PAN PACS - 2001 14/02/99 - MLM. Ontario not interested in hosting as the Gay & Lesbian
World Games will be in Toronto in 2001. No other province expressed interest.
G. NEW BUSINESS
1. In-camera session - SS.
Motion B1:99:18 Schmidt/Horne to be at the beginning of any physical meeting starting this fall.
Carried.
2. Policy on financing nationals - SS
Motion B1:99:19 Schmidt/Johnston that MSC not take responsibility for any loss or receive any
profits from future Canadian Championships. Carried.
3. Marketing/Sponsorship - MLM. Deferred.
4. Fall meeting with Championship Organizing Committee - SS
Motion B1:99:20 that future fall meetings be held at the host location of the next years
championships. Carried.
5. MSC News Advertising - GL
Motion B1:99:21 Schmidt/Johnston that the executive research getting someone to obtain
advertisements on a commission basis so that the MSC News becomes self-
supporting. Carried.
6. For Discussion - changes suggested by Christian:
(1) to disallow choice events (2) to disallow province-wide relays.
Referred to the rules committee. Suggestions by Sept 1.
7. Equipment from D. Tree - George brought to Ottawa for MSO to find a purchaser.
8. Other:
Motion withdrawn by Bonnie that the record committee be asked to compile only a Top 10
swimmer listing rather than a Top 20. Referred to the rules committee. Suggestions to the
rules committee by Sept 1.
Motions withdrawn by Bonnie:
(i) that each class III member (swimmers) be allowed a vote at the AGM. She suggests that we
re-look at the constitution as to the set-up to encourage more participation.
(ii) that each of the standing committees of the Corporation be composed of one class II
member from the following regions: Atlantic (N.S., N.B., NFLD, P.E.I.), P.Q. Ontario,
Prairie(Man. Sask. Alta) and B.C.
Referred to by-law committee for the fall meeting. Suggestions to by law committee by July 31.
9. Christiane Fournier Kramer, editor of MSC News, was introduced. She asked permission to
take photos of the board during the meet.
H. ADJOURNMENT
Motion B1:99:22 Horne/Johnston to adjourn. Carried. The meeting was adjourned at 4:05 PM