MASTERS SWIMMING CANADA - MSC MEETINGS

MASTERS SWIMMING CANADA

MSC MEETING of FEB. 14 1999

MSC Board Meeting Feb. 14, 1999 Teleconference

Present: 
1. 	Call to Order
	The meeting was called  to order at 9:10 PM EST
2.	Adoption of agenda
	Addition of Records, Travel Arrangements, Championship Results 
	Motion:	Schmidt/Horne; to accept the agenda as amended. Carried
3.	1999 Canadians - Nepean
	A.  Report by Don Clinton
	Over 200 registered to date.
	Entry packages were not sent to clubs.  They were in the fall issue of MSC News and
 	are on the Nepean website.
	(a) Sponsorship:  Nepean has not received the contacts of 3 past MSC major sponsors.
	They do not have anyone on their meet committee to follow up.
	(b) Shuttle Service:  Nepean is not able to arrange a shuttle service.  Public transport
 	is not a practical option.
	Problems have developed  with accommodation facilities as the Memorial Cup will be
 	in Ottawa the same week-end.
	Contacts for shuttle services and car rentals to go on web-site so clubs can make
 	their own arrangements.
	(b) Rule variance on seeding:  Request was because it would save time.  There 
	would be empty lanes if seeded by age.  It was explained how “seeding by age was done
	and that this is not the case.
	Mary Lou thanked Don and will get back to him after the Board discusses his concerns.
							Don left the meeting
B.  Board discussion
	(a) Sponsorship
	Paul and Bonnie are concerned as MSC is responsible for up to a $12,000 deficit.
	The break-even (with no sponsorship) is at about 850 entrants.
	Suggestions: 
	The Heart & Stroke Foundation (MSO ‘98 provincials).
	Nortel.  Geoff talked to them in ‘98.  They were to have included it in their budget.
	Commonwealth Games Assoc.  Sue has contacts.
	Professional fund-raiser - pay for service on a monthly basis - min. $3000/month - no
 	guarantee.  Costly at this stage but worth getting quotes and more info for the future.
	Speedo approached Nepean with an offer of $1,000 plus product.  What have they
 	done with this?
	To obtain sponsorship  an “information package” is needed.  It should include a
 	description of Masters Swimming, an updated budget and cash flow, and financial
	reports from past Canadians.  Cliodna will contact Edmonton Masters for ‘98 and Paul
	will get ‘97.  Both are to be sent to Mary Lou
									LH left the meeting
	Anyone with ideas is to look into them and report to Mary Lou.

 	(b) Seeding
	Motion:	Schmidt/Johnston; to approve Nepean Masters request for a variance to the
 	MSC Rule regarding seeding at Canadian Championships allowing all events to be
 	seeded by time.  Carried
	It was agreed that a survey regarding seeding (and other matters relevant to Canadian
 	Championships) will be included in the meet package at Nepean.  Beth will prepare it 
	and Mary Lou will approve it.  
	The board is to get back to Beth with their ideas by March 15, 1999.
4.	Approval of Sept. 26, 1998 minutes 
	Motion:	Schmidt/Guerard; to add, on page 6 at the end of F4. National Registry,
 	“motion F1:98:28 that MSC establish a National Registry.  Camp voted no; Horne
 	abstained”.  Carried
5.	Liability Insurance for Board. volunteers and staff
	George presented his findings.
	The agent felt that anything in excess of 1 million was not necessary.
	Employees and volunteers can not be included (MSC is responsible for its volunteers).
	 He could not find a case where a board of a volunteer organization had been sued
	successfully.
								Chris left the meeting
	Motion:	Lyle/Schmidt; that MSC board be insured, at a cost of $850, for a limit of
 	$1,000,000, $0.00 deductible and exclude the exclusion for wrongful dismissal.
  	Carried
	George was directed to arrange for this insurance.
6.	2001 Pan Pacs request for Canada to host
	Glenys MacDonald, Pan Pac chair, would like some indication, by this June, if Canada
 	is interested in hosting the 2001 Pan Pacs.  If so, a written proposal should be 
	presented at the 1999 Pan Pacs in Perth this Oct. 
	Mary Lou is to send more information to board.
7.	Records 
	Bonnie suggested that the Canadian records be published twice a year.  As this is a 	rule
	change she should submit to the Rules Committee by Sept. 28, ‘99.
	Mary Lou to contact Christian about updating records on the website from ‘97 to ‘98.
6.	Travel arrangements 
	Sue suggested that, in order to reduce costs,  we secure with one travel agency for the
 	board.  George asked her to get a proposal in writing, for the board from her contact.
	Ed suggested also contacting  Harold Cliff at SNC for details on their travel agent.
7.	Canadian Championships Results 
	The hosts of the Championships should be reminded that, according to the MSC rules,
 	a set of results must be sent to the recorders of each province.
8.	Meetings in Ottawa
	The agenda for AGM will be posted on website.
	AGM for members: Sunday, May 16, between morning and afternoon sessions.
	Board Meeting to be Friday, May 14, 8 AM
	It was decided that board members, staff and volunteers be reimbursed for a 
	maximum of 2 nights accommodation (1 for each meeting attended), based on the
 	lowest rates on the Nepean website. Friday  meals will be reimbursed.
9.	Future Teleconferences
	It was agreed that future teleconferences would be on a Sunday at 7PM EST
10.	Adjournment
	Meeting adjourned at 11:10 PM


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