ATTENDEES
ABSENT WITH REGRETS
A. CALL TO ORDER
The meeting was called to order by the chair, Smith, at 6:03 PM EDT
Motion B3:04:01 (Sandilands/ Greer) that this be a regular board meeting. Carried unanimously.
B. INTRODUCTIONS/WELCOME
1. Nigel Kemp was recognized as the new NS delegate and Aart Looye as the BC delegate for this meeting.
2. The chair welcomed and introduced the delegates.
C. ADOPTION OF AGENDA
Motion B3:04:02 (Looye/Kemp) to adopt the agenda as amended. Carried unanimously.
D. APPROVAL OF MINUTES
Motion B3:04:03 (Sandilands/McKee) to approve the minutes of May 9, 2004 as published. Carried unanimously.
E. REPORTS
1. Executive Committee - see minutes of July 25, 2004
a) Contracts
Motion B3:04:04 (Boulding/Hurtubise) to approve the recommendation of the executive that all contracts be
annual contracts running from Jan. 1 to Dec. 31 and shall be reviewed annually by the committee chairs and
where there is no chair, by the executive, and reported to the Board for their approval at the fall Board meeting
prior to their renewal. Carried unanimously.
b) Committee Chairs
Motion B3:04:05 (McKee/Greer) to approve the committee chairs as recommended by the executive with the
change of Katie Osborne as fitness chair. Carried unanimously.
c) Committee Members
The board has received the recommendation of the committee members as compiled by the executive with the
addition of Brian Croker on By-Laws & Wes Musial and Nigel Kemp on Coaching.
In the future the chairs should form their committees.
2. Treasurer/Finance Committee - Hurtubise
See financial statements and Hurtubise's report e-mailed to Board
Motion B3:04:06 (Hurtubise/Sandilands) that MSC send $35.00 to Schmidt in lieu of the money which would
have been spent on her past president's 'keeper' plaque and with the suggestion that she may donate to the
charity of her choice in the name of the three women she named who died in SK last year. Carried unanimously.
Motion B3:04:07 (Sandilands/Looye) to reimburse Robin MacDonald for half of his expenses to Edmonton in
the amount of $388.19. Carried unanimously
Motion B3:04:08 (Hurtubise/Looye) that a new budgetary item be established for 'Board Affairs' and to move
the $685.43 from 'Structure' to this item. Carried unanimously
Motion B3:04:09 (Bouding/Looye) to move the T-shirt expenses amount of $337.00 to 'Marketing'. Carried
unanimously.
Motion B3:04:10 (Looye/Hurtubise) to move the travel expenses of Smith to the PQ and BC provincials in the
amount of $1,711.92 to 'Board Affairs'. Carried unanimously.
Motion B3:04:11 (McKee/Sandilands) to reimburse Smith for his expenses to the USMS AGM in the amount of
$1,197.00. Carried. For - Sandilands, Greer, Hurtubise, Kemp, McKee; Opposed - Boulding, Looye, Miller.
3. International - Evelly & Smith
a) FINA - Evelly
Jan 1 '05 deadline for Masters rules to FINA; to be passed in Montreal July 2005
Only event that FINA sanctions is the FINA World Masters Swimming Championships.
The question of who sanctions other world championships needs to be resolved.
b) ASUA - Evelly
Jim Miller & Mel Goldstein of USMS see no reason to change dates of 2005 ASUA 'Pan American Masters
Swimming & Water Polo Championships'. Location - Santa Domingo June28 to July 2.
Notice to MSC via AFC. No time standards except the 800 free. Same format as FINA Worlds.
USMS did not support LatyCar meet in Brasil. They did feel that Masters should be more involved in ASUA.
Agreements reached:- recommendations that a vice chair be appointed; meetings be open; a bidding process
for future champs be established; ASUA set up a process for funding.
c) USMS AGM - Smith
See Smith's e-mailed report to board.
Evelly - very important for MSC president to attend USMS AGM
d) WMG
Swimming portion sanctioned by Swim AB.
Smith and Evelly feel MSC should be mentioned.
2006 WMSC in San Francisco. Sanctioned by USMS
4. Publications & Communications - see Schmidt's e-mail
Decision tabled to Nov. meeting
5. 2005 Championship - Smith
All plans on schedule. Awards banquet to be held as per MSC by-laws
F. NEW BUSINESS
1. Next Board Meeting
a) Date & Place:
Nov. 5, at 3 PM to Nov. 7 at 4 PM; Montreal, at Parc Olympic at FNQ offices.
Hurtubise - reserved meeting rooms with teleconference abilities. Will make arrangements with hotel.
To stay within our budget we must book early. Sharing rooms will help.
Attendees - it was decided that the Board plus Structure chair should have their expenses paid for the meeting.
If others needed for input this can be done by teleconference.
b) Reports
Reports in writing from ALL committees due to Board prior to Oct 20, 2004.
2. Other
a) Status of By-Law amendments
McCartney Tetrault has sent the By-Law amendments approved at the AGM to the Government.
Their letter of approval is forthcoming shortly.
G. ADJOURNMENT
The meeting was adjourned at 8:09 PM EDT