ATTENDEES
ABSENT WITH REGRETS
A. CALL TO ORDER
The meeting was called to order by the chair, Smith, at 6:03 PM EDT
Motion B2:04:01 (Sandilands/Greer) that this be a regular board meeting. Carried unanimously.
B. INTRODUCTIONS/WELCOME
1. Norm McKee was recognized as the new ON delegate and Paul Boulding as the new MB delegate.
2. The chair welcomed and introduced the delegates.
C. ADOPTION OF AGENDA
Add: as 15 - Marketing and under F. 1. Schmidt's and Miller's claims for reimbursement
Motion B2:04:02 (Foster/McKee) to adopt the agenda as amended. Carried unanimously.
D. APPROVAL OF MINUTES
Motion B2:04:03 (Sandilands/Greer) to approve the Feb.1, 2004 Minutes as published. Carried unanimously.
E. BUSINESS ARISING FROM MINUTES
1. Agreement with Tree - Smith
Tree has complied with agreement.
F. REPORTS
1. Treasurer/Finance Committee - Hurtubise
a) Audited Financial Statements 2003 - e-mailed
Motion B2:04:04 (Hurtubise/Sandilands) that the Board recommend for approval at the 2004 AGM the audited financial
statements for the year ending Dec 31, 2003
b) 2004 Budget - e-mailed
Regular section approved at last Board meeting. Special projects portion still to be approved.
Motion B2:04:05 (Hurtubise/Sandilands) that the $2,000, for structure committee be approved. Carried unanimously.
Motion B2:04:06 (Boulding/Miller) that as Evelly is attending the ASUA meeting as an SNC person, he be requested
to also represent MSC at the LatyCar meeting and that no further funding be provided for attendance by officers
of MSC at this meeting. Carried
Motion B2:04:07 (Boulding/Foster) that $1,000 for International Committee budget be approved. Carried unanimously.
Motion B2:04:08 (McKee/Miller) that the $8,000 for the Face to Face meeting be approved. Carried unanimously.
Motion B2:04:09 (Hurtubise/McKee) to approve the Budget as amended. Carried unanimously.
c) April 30 2004 statements - e-mailed
Boulding - why B.C. and N.S. not paid any fees ?
Will BC swimmers be able to swim at Canadians?
Hurtubise to e-mail BC treasurer immediately for their overdue payment.
Hurtubise - explained the situation with N.S.'s overpayement the past 2 years and that new invoices have been made
up so that the PMO's annual fees are made clear.
Note: SNC invoices MSC based on our registration numbers as of Aug. 31 the previous year
d) NS overpayment - see e-mail to board
e) FNQ - GST - postponed to next meeting
f) Claim - for e-mail. Hurtubise is following the FOG guidelines.
g) Miller's claim - for reimbursement of his expenses for Montreal 2003.
Motion B2:04:10 (Miller/Foster) that MSC reimburse Masters SK for Miller's expenses for attending the board meeting in
Montreal. Defeated
h) Greer's expenses - for Edmonton
Motion B2:04:11 (McKee/Sandilands) that Greer's expenses be paid to Edmonton for executive meeting. Carried.
2. Publications and Communications
a) Newsletter - Schmidt, Pinarski - no report
b) Web Site - Smith - Ellis, looking at making it more French friendly and getting more news.
3. Executive - Smith
See minutes of Executive minutes of April 18 meeting.
4. By-Laws - Sandilands
Proposed amendments on the following items were e-mailed to the board May 8, 2004
a) 5.07 - Votes to Govern
b) 6.02 - Manner of Appointment
c) 6.06 - Treasurer
d) 7.06 - Votes
e) ARTICLE VIII - Committees
f) 13.01 - Head Office
Motion B2:04:12 (Sandilands/McKee) that all the changes to the by-laws, as e-mailed to the board May 8, 2004, be
recommended to Members at the AGM for final approval. Carried unanimously.
5. Demographics - Miller
see e-mail of May 8, 2004
6. Structure - Smith
Smith traveled to the Provincial Championships in NS, PQ, ON, and BC resulting in many ideas and suggestions
from the people he met.
Final report to go to the board a month prior to fall Board meeting.
Boulding - we should develop our strategic planning before deciding the structure.
Mckee - it would be best for both committees to work together.
7. Championships - Smith
a) 2004 - all going well as per Marj Walton who is liaison for the Championship Committee
b) 2005 - Site &and date have been approved by the board. Report sent to board.
Final details ready by this summer and meet package ready for Fall board meeting.
c) 2006 - no bid as yet.
d) Guidelines - bid procedures being finalized
8. SNC Liaison - Evelly
Nothing new to report
9.International
Evelly - going to Italy next week to work on FINA Masters rules prior to Worlds.
10. Strategic Planning
No report, no committee
Boulding offered to be on this committee
11 Awards - Schmidt
No report
The Board feels we need to recognize volunteers.
12. Rules
No report, need a new chair for this committee
13. Coaching - Beattie
no report
14. Fitness
No report, need a new chair.
McKee offer to chair the Fitness committee
15. Marketing - MacDonald
Report e-mailed May 8, 2004
Hurtubise - need more committee members to assist the chair
McKee - hold off survey until after the Fall board meeting
G. NEW BUSINESS
1. Edmonton - Chris.
Supper get together Thursday about 6:30 PM
Friday AM - time for any necessary committee meetings
2. Fall Board meeting.
Date: suggest Nov 5-7, 2004
Place: Toronto or Montreal
H. ADJOURNMENT
Motion B2:04:13 (Hurtubise) that the meeting be adjourned. Carried unanimously.
The meeting was adjourned at 8:50 PM EDT