ATTENDEES
ABSENT
Guest
A. CALL TO ORDER
The meeting was called to order by the chair, Schmidt at 6:10 PM EDT
Motion B5:03:01 (Nauss/Smith) that this be a regular board meeting. Carried unanimously.
B. INTRODUCTIONS/WELCOME
The chair welcomed and introduced the delegates and guest.
C. ADOPTION OF AGENDA
Hurtubise, add to F as # 3 - GST/MSC
Motion B5:03:02 (Smith/Sandilands) to adopt the agenda as amended. Carried unanimously.
D. APPROVAL OF MINUTES
Motion B5:03:03 (Nauss/Hurtubise) to accept the July 6, 2003 minutes as published.
Carried unanimously.
E. BUSINESS ARISING FROM MINUTES (Executive and Board)
1. Championships 2003 - Hurtubise
Result book printed. Being bound and should go out this week.
Cost of printing & distributing results is exorbitant.
Smith: Championship committee reviewing this for the rules update.
Financial statement at beginning of Oct. as there are still outstanding invoices.
2. Championships 2004 - Smith
James Hood, Swim Alberta. A group of Edmonton clubs is putting application & meet
package together; to get to championship committee by end Sept. for their approval
who will forward to the Executive for final approval.
Planned for May long week-end (21 - 24); L/C.
Motion B5 03:04 (Smith/Nauss) that starting with the 2004 championships it not longer be
a requirement that hard copies of the results be distributed to participating clubs and
unattached swimmers free of charge. Carried unanimously.
3. Championships 2005 - Smith
Planned for Toronto; Etobicoke Olympium; May long week-end; S/C; hosted by Ontario
Officials Assoc. Application to go to championship committee Oct. 2003.
3. AdHoc Committee - Smith
Now has committee members from across Canada, except BC.
Motion B5:03:05 (Nauss/ ) that BC be notified of the need to participate and if they don't
respond, they be dropped from the process until they have a new representative to the Board.
Point of order (Sandilands) discussion is occurring prior to the emergence of a seconder.
Point of order (Camp) the motion would be contrary to the by-laws of the organization.
Schmidt called for a seconder and the Motion failed for lack of seconder.
4. Long Term Planning - Davis
Getting more information on specific costs and order in which things should be done.
5. Waves/La Vague - Pinarski
Fall issue, both French and English, will be received by members by Oct 15.
Winter issue deadlines: Nov 21, advertising; Nov 25, articles; Dec 1, mailing addresses.
MacDonald - advertising. Needs to know if Waves staying with hard copy or going to web.
Hard to get advertisers, outside of swim products, because distribution not large enough..
MacDonald left meeting
Motion B5:03:06 (Sandilands, Hurtubise) that executive be authorized to negotiate a new
contract with Jennifer after Fall issue has been received. Carried unanimously.
6. MSABC/WAVES - Pinarski
Costs of mailing Spring issue to MSABC because the mailing address submission deadline
not met:-
Box of all BC newsletters mailed to Looye for distribution, Aug 6th. $165.87
Back returned to Pinarski COD by Looye. $165.87
Final individual mailing - mailing supplies, postage. $984.62
Total to-date. $1,316.36.
NOTE: not yet included, costs for Jennifer's extra work involved.
Motion B5:03:07 (Nauss/Sandialnds) that the executive be authorized to compensate Pinarski
for her extra work involved in the distribution of the 2003 Spring issue to MSABC. Carried
unanimously.
Motion B5:03:08 (Nauss, Miller) that MSC bill MSABC any additional costs in the distribution
of the 2003 Spring issue of Waves to MSABC.
Amendment to Motion B5:03:08 (Sandilands/Smith) that the motion be reworded to change
"bill MSABC" to "inform the MSABC Board of the additional costs". Amendment carried. Nauss,
opposed.
Motion B5:03:08 (as amended) (Nauss, Miller) that MSC inform the MSABC Board of the additional
costs in the distribution of the 2003 Spring issue of Waves to MSABC. Carried. Nauss, opposed.
8. Translator - Pinarski & Schmidt
Ernst & Young Inc. have been hired for the Fall issue.
Cost: $0.28 / word.
Motion B5:03:09 (Hurtubise/Smith) that the budget be increased for this issue by $2,700. Carried.
Nauss, opposed.
F. FINANCE
1. August Financial Statements - Hurtubise
Statements were e-mailed by Paul last week.
Amount for registration does not jibe with numbers submitted by the provinces.
Evelly arrived at meeting
Motion B5:03:10 (Smith/Nauss) that the teleconference budget be increased by $8,000. Carried
unanimously.
Motion B5:03:11 (Smith/Sandilands) that the rules committee budget be increased by $3,600 for
translation of the MSC rules from English to French. Carried unanimously.
2. Web page posting of Audited Financial Statements
Schmidt - 2002 on web page.
Davis suggests; a notice on web page that they are available to members for viewing at the
AGMs, or by ordering a copy from head office.
Motion B5:03:12 (Nauss/Miller) that current audited financial statements approved by the board
be published on the MSC web site and that all previous financial statements be deleted. Opposed
2; For 4.
Nauss asks that the motion be reconsidered at the next meeting. Agreed by all.
3. GST/MSC
Nauss - MSC should not be subject to GST.
Nauss, Guerard, Hurtubise to have clarification of GST matter for next meeting.
G. OTHER BUSINESS
1. Meeting Schedule - Fall face to face meeting proposal - Schmidt
Davis; it is necessary - should include board members, and other interested parties such as
committee chairs and staff.
Motion B5:05:13 (Sandilands/Smith) that there be MSC board in meeting in Toronto Oct 25 & 26, 2003.
Carried unanimously.
Smith to work on details with Schmidt and Whittall.
Davis, Guerard left meeting at 8:43
H. ADJOURNMENT
Point of order (Camp) Quorum lost.
The meeting was adjourned due to lack of quorum at 8:53 PM EDT