ATTENDEES
ABSENT
Guest
A. CALL TO ORDER
The meeting was called to order by the chair, Schmidt at 7:07 PM EST
Motion B1:03:01 (Nauss, Sandilands) that this be a regular board meeting. Carried unanimously.
B. INTRODUCTIONS/WELCOME
The chair welcomed and introduced the delegates and guest.
Chris Smith was recognized as the Ontario delegate
Richard Gillespie was recognized as the New Brunswick delegate
C. ADOPTION OF AGENDA
Additions: Add approval of Minutes from May 17, 2002 as E
Add Championships as #9 in committees and renumber accordingly
Military registration add as I 3
Amendments: MSC should read MSO in I 1.
Motion B1:03:02 (Nauss, Smith) to accept the agenda as amended. Carried unanimously.
D. ELECTION OF OFFICERS
Motion B1:03:03 (Looye, Nauss) that Schmidt be appointed president, however this appointment does not
preclude her serving 2 consecutive terms, as per by-law as per by-law 6.03, starting at the AGM of 2003.
Motion, as amended, carried unanimously
Motion B1:03:04 (Sandilands, Nauss) to amend above motion that this does not preclude the serving of 2
consecutive terms, as per by-law 6.03, starting at the AGM of 2003. Amendment carried unanimously
Motion B1:03:05 (Looye, Sandilands) that Nauss be appointed V. P. for the remainder of Schmidt's term and
is eligible to run for 2 more consecutive terms starting at the AGM in 2003. Carried unanimously.
Motion B1:03:06 (Looye, Nauss) that Smith be appointed treasurer for the duration of Brown's term and is
eligible to run for 2 more consecutive terms starting at the AGM in 2003. Carried unanimously.
Guerard will send papers to Smith, Nauss & Schmidt. Needs excerpt of these minutes for bank.
Note: SK now needs a new MSC representative.
E. READING AND APPROVAL OF MINUTES
Motion B1:03:07 (Nauss, Sandilands) to accept the May 17, 2002 minutes as published. Carried unanimously.
F. BUSINESS ARISING FROM MINUTES - 17 MAY 2002
1. Contracts and guidelines for staff
See Camp's report for guidelines. Looye: that the executive take care of for the 2003 AGM.
2. Championship - 2003.
Package sent by Hurtubise to the board. Looye suggests that the meet start 2 hours earlier.
Hurtubise: Committee made calculations based on 975 swimmers. Fri completion should be by 9:00 PM.
Smith: getting the officials on a week-day could be a problem if earlier start.
Motion B1:03:08 (Smith, Nauss) to approve the meet package for the 2003 Championship. Carried unanimously.
3. Championship - 2004
Looye: MSABC plans to run the 2004 Championship as the Masters Aquatic Championships.
MSABC not presenting an application for the Canadian Masters Swimming Championship.
Smith: MSC could incorporate the C.M.S.C. into the above MSABC event.
Championships committee to work with MSABC on this.
4. WAVES/la VAGUE Editor
Person in Manitoba interested in the position. Camp has talked to her and sent her resume and samples of
her work to Schmidt.
Looye: MSABC has someone interested in editing Waves/la Vague
Motion B1:03:09 (Hurtubise, Nauss) that the executive committee be empowered to search for, and hire, a
new editor of Waves/la Vague. Carried unanimously
Hurtubise: PQ needs newsletter to show its members that MSC is giving them something for their fees.
Nauss: the newsletter is something we promised our members.
Schmidt, Davis: a newsletter perhaps not necessary in this electronic age.
Hurtubise: if search takes a month it is too late to send 2003 meet package.
Schmidt suggests that we mail the meet package as we would a newsletter.
Looye: if Hurtubise sends final package to MSABC they will include it in the their newsletter.
Smith: MSO can include in their yearly article mailing.
Looye - says BC could mail to other MSC registered swimmers
Luc: PQ sending their newsletter to all Quebec swimmers shortly.
Motion B1:03:10 (Nauss, Schmidt) that MSC shall compensate the provinces doing mailings of the meet package
for the 2003 Canadian Masters Swimming Championship, for additional costs, to the maximum of the Waves budget.
Carried unanimously.
MSABC, needs labels or disk by Jan 17th 5 PM.
PQ & MSO needs labels or disk by Jan 24
Hurtubise to send final package to board Jan 15th.
G. FINANCE
1. Financial Statement 2002
As e-mailed by Guerard to the board.
2. Budget 2003
As e-mailed by Guerard to the board.
Schmidt & Guerard decided to use figures from 2002 to which amendments could be made.
A reminder that PMOS are responsible for directors travel to the AGM.
Every Provincial representative & committee chair to provide Smith their input
Everyone to send Smith their feed back. Silence will be considered as no input required.
Provincial reps to send registration #'s as of Dec 31, 2002, as well as projections for
2003 if possible, to Smith by Jan 31, 2003.
3. Directors Liability Insurance
Schmidt will obtain a quote from a firm in ON. Executive committee will finalize.
Guerard left the meeting.
H. REPORTS
1. Executive - e-mailed by Camp
2. Long Term Planning - e-mailed & reviewed by Davis
Prepared by Davis & Stroud.
Smith - could we exploit Romanow report which recommends more spent on fitness, reduces
health costs. Would like to further discussion in May and get input from the board.
George mentioned referring to the planning session in Montreal a few years ago.
Both Stroud and Davis received a copy from Whittall of that report
3. Awards - no chair
4. Communications - e-mailed by Camp
5. SNC / FINA- Evelly
Nothing on SNC
FINA - confirm next Worlds in Italy, June 2004. Time standards tougher than for last couple
of Worlds as they are concerned about numbers in a meet in Europe. Standards a big issue with
the FINA Masters committee - divided on issue. Europe is area wanting standards.
2005 World Masters Games in Edmonton.
6. Fitness
Nauss reported that Prebble has initiated the McLauchlin Fitness Challenge for 2003.
7. Marketing - no report
8. Rules - e-mailed by Stroud
Smith: the structure/system existing is not working.
Some would like to see FINA rules he referred to.
Motion B1:03:11 (Smith, Nauss) that an ad hoc committee be struck, consisting of representation
from the Long Term Planning, Rules and By-Laws committees, with respect to the structure of MSC
and its relationship with SNC and its provincial bodies and other related swimming organizations.
Carried. Opposed, Looye.
Evelly & Smith offered to sit on the committee.
9. Championships - e-mailed by Smith.
2003, 2004 dealt with above.
2005 ON Officials Committee planning to present a bid.
2006 calls for PQ or Maritimes
10. Officials - no chair.
11. Coaching - no chair.
12. Bylaws - no report.
I. OTHER BUSINESS
1. MSO/Swim Ontario - dealt with above.
2. David Tree - MSC re-iterates that their offer to Tree of full re-instatement of his membership,
as per the minutes April 9, 2001, is still open.
Looye left the meeting
3. Military registration - Schmidt: question to be referred to the By-Laws committee.
Smith: - if CFST wants to register with MSO as a club and MSO accepts that club?
It was agreed that as the rules states that "all members of a relay must belong to the same club"
there is no problem that the CFST team compete as such in Montreal and be allowed to set national
relay records even if members reside in different provinces.
J. ADJOURNMENT
Motion B1:03:11 (Nauss) to adjourn. Carried
The meeting was adjourned at 10:56 PM EST