ATTENDEES
ABSENT
Guest
A. CALL TO ORDER
The meeting was called to order by the chair at 8:05 AM
B. INTRODUCTIONS/WELCOME
The chair welcomed and introduced all directors and guests.
Whittall confirmed that letters from the provinces for the new nominations to the board and proxy had been
received at head office.
Aart Looye and Luc Hurtubise were recognized as directors; Juanita Prebble as proxy for NB director.
C. ADOPTION OF AGENDA
Motion B1:02.01 (Sandilands, Nauss) to adopt the agenda.
Motion B1:02:02 (Nauss, Schmidt): to amend the agenda by the addition of item 5: Treasurer. Carried
unanimously
Motion B1:02.03 (Looye, Sandilands) that the agenda be amended to insert an item regarding a resolution
of the D. Tree issue.
A motion was made (Sandilands, Schmidt) to amend Motion B1:02.03 that the discussion regarding D. Tree
occur for 15 minutes, under item G.5. 2 in favor, 4 against. Motion failed.
The question was called on motion B1:02:03: 2 in favour, 4 against. Motion failed
The question was called on the original motion B1:02.01 as amended. Carried unanimously
Looye departs meeting at 8:17 AM
D. READING AND APPROVAL OF MINUTES
Motion B1:02.04 (Sandilands, Brown) to accept the minutes of Nov. 26, 2001 as published. Carried unanimously.
E. BUSINESS ARISING FROM MINUTES
(from Nov 26, 2001, item G. brought forward from May 18, 2001)
1. No communications with Tree. (Motion B4:01:07)
2. Weighted vote (Motion B4:01:08) - Nauss, chair. No activity.
Motion B1:02.05 (Nauss, Schmidt) to disband the ad hoc committee on weighted vote. Carried unanimously.
3. Board meetings and AGM's (Motion B4:01:09).
Depends on financial position. To be discussed later in meeting.
4. Budget for 2002 discussed at executive committee meeting, Apr. 28, 2002 for presentation to-day
for board for approval
5. Evelly forwarded his SNC report for May 2001.
6. Camp reported that the names of 2 MSC delegates to the FINA meeting in NZ were given to AFC
& SNC but not passed on. Evelly - no delegates from MSC.
7. Championship reports
(a) Calgary - Rob Davis sent to Sandilands who sent to Camp.
(b) Halifax - No report received. Nauss - one was done, will find & send to head office.
(c) Saskatoon - English & French copy in Waves/la Vague.
(d) Correction - rotation of Championships - 2004 in west.
8. Stipends - (Motion B4:01:19) no contracts have been reviewed for 2002.
Camp - is it a requirement to have signed contracts. Stipends yes, honorarium no.
Nauss - Any payment in excess of $500 requires a T4.
Lyle - only time a contract must be re-written is for a new person filling the position
Motion B1:02.06 (Nauss, Schmidt) that all stipend positions have signed contracts to support them.
Carried unanimously.
Motion B1:02.07 (Brown, Prebble) that all honorarium positions have guidelines spelling out their
duties to the board. Carried unanimously.
F. NEW TREASURER
Trubiano has resigned as director and treasurer. Nominations called for new treasurer.
Prebble, Sandilands nominate Brown.
Camp called for further nominations three times.
There were no further nominations.
The chair asked Brown if she was willing to serve as treasurer.
The chair declared Brown treasurer by acclaimation.
G. REPORTS
Motion B1:02.08 (Brown, Schmidt) to receive the committee and board reports as written and to dispense
with their reading. Carried unanimously.
1. President - Camp - report circulated via e-mail
2. Vice-President - Schmidt - no report
3. Secretary - Sandilands - (see by-laws report)
4. Executive Committee - Camp
Two teleconferences were held; July '01 & April '02. Two main issues discussed were:
(a) Camp's expenses to USM as per meeting May 2001. Executive sent back to this meeting
Motion B1:02.09 (Nauss, Sandilands) that the treasurer be instructed to pay Camp's expenses to USMS conference
of Nov '01. Carried. Schmidt abstained.
(b) Meetings - reasons, history about timing of AGM & board meetings discussed.
Lyle suggests that our by-laws be restructured.
Motion B1:02.10 (Sandilands, Brown) that the AGM continue to be held at the Canadian Championships, effective
2003 AGM. The cost of voting members to attend shall be the responsibility of the PMO's. Carried unanimously.
Motion B1:02.11 (Nauss, Schmidt) that the meeting of directors at the Canadian Championships be replaced by a
board & committee meetings held in the fall, starting 2002, subject to financial feasibility. Carried unanimously.
5. Executive Secretary - Whittall - report circulated via e-mail
Guerard joined meeting
6. Finance Committee - Guerard - circulated via e-mail.
PMO's to send registration #'s & cheques for MSC fees to be sent to head office.
(a). Financial Report
Motion B1:02.12 (Nauss, Schmidt) that the financial statements for 2001 as at Dec 31, 2001 prepared by Paul
Guerard be accepted. Carried unanimously.
Motion B1:02.13 (Nauss, Sandilands) to receive Guerard's financial statements year to date (30/04/02).
(b). Budget
Motion B1:02.14 (Nauss, Brown) that the proposed budget prepared by Guerard for 2002 be accepted.
Motion B1:02.15 (Brown, Schmidt) to amend the budget by reducing the number of issues of Waves/la Vague from
3 to 2 for the year 2002. Carried unanimously.
Motion B1:02.16 (Brown, Prebble) to amend the budget to show an $802.00 net loss. Carried unanimously.
(NOTE: recalculation of figures results in a net gain of $4,298.)
Motion B1:02.17 (Sandilands, Nauss) to amend motion B1:02:16 to insert $100 for SNC. Carried unanimously.
The question was called on the amended motion and it was Carried unanimously.
Sandilands to inquire if any money still owing to McCarthy Tetrault.
Guerard to send amended Budget to board.
7. SNC/FINA Liaison - Evelly - report circulated via e-mail
Evelly - important that the MSC rep. be at the SNC AGM. Nauss to attend in Halifax, 2002.
SNC rules book going to print this week without updated MSC rules
FINA will publish a separate rule book for Masters, starting in 2006.
MacDonald joined meeting
8. By-Laws - Sandilands - report circulated via e-mail
Proposed by-law amendments (section 8.02) circulated via e-mail to board.
Motion B1:02.18 (Sandilands, Nauss) that the board of directors recommend to the AGM the approval of the
proposed changes by the Competition Rules & Guidelines committee to by-law 8.02 (c) & (d).
Carried unanimously.
Motion B1:02.19 (Sandilands, Nauss) that the board of directors recommend to the AGM the approval of the
proposed changes by the Marketing committee to by-law 8.02 (i). Carried unanimously.
Sandilands - will follow up on suggestions to restructure our by-laws.
9. Competitions Rules & Guidelines - Stroud - report circulated via e-mail
10. Records - Berger - report circulated via e-mail
11. Fitness - Prebble - report circulated via e-mail
12. Awards - Davis
"Original" plaque at the AHF in Winnipeg with the other swimming awards
Past presidents "keepers" made and will be presented to past presidents here at the banquet:
The balance to be mailed out by Whittall.
13. Publications and Communications - Camp - report circulated via e-mail
Camp acting as chair in the interim of finding a new chair.
Motion B1:02.20 (Sandilands, Nauss) that the board ratify the executive committee's decision to appoint Louise
Ahdoot as editor of Waves/la Vague for 1 issue at $1,166 with a provision for translation of up to $568.
Carried unanimously.
Motion B1:02.21 (Schmidt, Sandilands) that the executive be empowered to search and select the new
Waves/la Vague editor. Carried unanimously.
14. Coaching - inactive
15. Officials - inactive
16. Marketing - MacDonald - report circulated via e-mail
New advertisers coming up. Problem collecting from some advertisers.
Manulife feel that a target market of 6,000 not enough.
Asked for board input. "Special" for MSC members on ads suggested.
Camp asked if any one on board interested in working on marketing committee. No volunteers.
No negative effect of Tree on our advertisers.
17. Championships
(a) 2003 - Montreal at Centre Claude Robillard. Package received, being revised.
Package to be approved by teleconference when final package arrives
(c) 2004 - No bid as yet. BC interested in hosting
Bid to be approved via teleconference when final bid arrives
18. Long Term Planning - inactive
Davis - suggests more time be spent planning the future and less time discussing the past.
Lyle - 1997 a full day spent with a professional facilitator and a report published. Continuity (in board of
directors) is lacking and a problem.
Long Term Planning committee formed: chair, Davis, members Lyle, Stroud.
Goals - to ensure that MSC continues to grow and stay healthy.
Whittall to send committee the 1997 report.
H. NEW BUSINESS
1. In-camera session was held
I. ADJOURNMENT
Motion B1:02.22 (Brown) that the meeting be adjourned. Carried unanimously.
The meeting was adjourned at 4:55 PM