ATTENDEES
ABSENT
Guest
A. CALL TO ORDER
The meeting was called to order by the chair at 7:07 PM EDT
B. RECOGNITION OF NEW PROVINCIAL DELEGATE
Darlene Brown was recognized as the new Ontario delegate
Andrew Martin was recognized as the new New Brunswick delegate
C. ACCEPTANCE OF TELECONFERENCE
Motion B6:01:01 Martin & Brown that this be a regular board meeting. Carried unanimously.
D. INTRODUCTIONS/WELCOME
The chair welcomed and introduced the delegates and guests.
E. ADOPTION OF AGENDA
Additions: recognition of new BC delegate as G.4; signing authority under Finance.
Amendments: advance item H.10 to follow Item F
Motion B6:01:02 Sandilands, Trubiano to accept the agenda as amended. Carried unanimously.
F. READING AND APPROVAL OF MINUTES
Motion B6:01:03 Sandilands, Kilby to accept the May 18, 2001 minutes as published. Carried unanimously.
Motion B6:01:04 G.Davis,Trubiano to accept the May 20, 2001 minutes as published. Carried unanimously.
G. BUSINESS ARISING FROM MINUTES
May 18, 2001 minutes
1. Motion B4:01.07 - no communication with Tree. Martin, being on same team puts him in a
different situation.
2. Motion B4:01.08 - ad hoc committee on "weighted vote". No report. Trubiano to follow up
with the chair, Nauss and Spence. Sandilands and Evelly joined committee.
3. Motion B4:01.09 - Lyle's recommendation that only the AGM be at Canadians and that there
be a 2 day face to face fall meeting. Referred back to executive.
4. H.4 b) - that 2002 budget to be approved at fall meeting. Need committee's budgets to do so.
5. H.7 - SNC Liaison report to be e-mailed to board and exec. sec. by Schmidt. Not received.
Evelly will forward it this week.
6. H. 7 - reminder that the names for Canada's voting delegates at the FINA meeting in
Christchurch must be forwarded to the AFC by Jan 31, 2002
7. H. 16 Marketing - Sears programme - continue to endorse through Waves/la Vague
8. H. 17 Championships
a) Calgary report; Sandilands has talked to them and they should be sending soon.
The report they had asked for from Halifax, (L. Horne) never received.
b) Saskatoon - insert is in fall Waves & on web site in both languages.
c) Quebec - to be at Centre Claude Robiliard in Montreal. Package to be in to MSC rules
committee shortly.
d) 2004 - Rules (rotation) state it is to be in central, ON or MB. Brown, G. Davis to check
with their provincial boards. If these provinces don't bid then it is open to bids from
anywhere. Evelly to check about possibility of NFLD.
9. Motion B4:01.19 - Stipends and honorariums. Trubiano all payments up to date for 2001.
Contracts for fall 2001-02 all need to be reviewed, signed and returned to head office.
May 20, 2001 minutes
Item 6. - USMS meeting - Camp attended the USMS convention in Louisville, KY, Nov 15, 2001.
Executive to decide on reimbursement.
H. FINA MASTERS TECHNICAL REPORT - EE
FINA Technical Committee to meet in Christchurch on Mar 23, 2002
Bids for the 2004 World Masters Swimming Championships from, USA, Mexico and Italy.
Location to be decided on Dec 31, 2001.
Rule changes made at meeting in Christchurch in Oct, including no breaststroke kick in fly. FINA
allowed an exclusion in Nov '01 for Worlds in N.Z. (breaststroke kick allowed).
Recommendations: Technical Committee looking at developing a separate rule book for Masters;
in goals of Masters - replaced "understanding" with "competition"; Open Water - up to 5 Km with
min. temp. of 18 degrees C; Relays - swimmer can compete only once per relay event.
Follow up from these recommendations to be sent to MSC by Evelly.
Schmidt arrived on line 8:10 PM
J. FINANCIAL REPORT - TT/PG
Trubiano thanked Paul Guerard for the monthly financial reports and all the work he has done.
Guerard reported for the committee
1. Financial Report - Oct, 2001 e-mailed to board
2. Budget - 2002 - no budget because no input from committees. Guerard needs input from
all committees by Dec 10, 2001
3. Registration final 2001 registration #'s e-mailed to board Nov 26,2001.
No revenue received for advertising as yet. Robin sent invoices several months ago.
Guerard: if all advertising paid we will have a surplus of about $6,000.
Signing authority - they are now Camp, Trubiano, Schmidt.
Members: Trubiano, chair, Guerard, bookkeeper, Schmidt, Brown. Trubiano to contact Nauss to see
if he is still interested.
Motion B6:01:05 Martin, Brown that Paul Guerard be ratified as bookkeeper for the next two years
and that his compensation be air fare paid to the next two Championships, as per the MSC guidelines.
Carried unanimously.
I. TREE
Camp asked every person present to present their view. All attendees, including e-mail from Nauss,
said that they wanted the MSC board/staff/volunteers to have no more communication with Tree.
Motion B6:01:05 B. Davis, Brown - placing on the table Looye's document that was on web site.
Chair requested a recorded vote to include director's and province's view.
Against; Kilby/PEI, Trubiano/PQ, Brown/ON, G.Davis/MB, Schmidt/SK, Sandilands/AB.
For; B.Davis/BC. Defeated
J. MSC WEB PAGE INFORMATION
Camp, B. Davis & Schmidt to look for web guidelines and send copy to board, Whittall and Ellis.
Lyle: warns that MSC could be libel for members' comments if we allow any member to put anything
on web.
Sandilands suggests putting comments only in discussion section, not on main page
B. Davis and Ellis always edit prior to placing on web.
K. COMMITTEE REPORTS - Objectives & Members
1. By-Laws -MS
Members: - chair, Sandilands; Schmidt, Lyle will act as council
Objectives: - Sandilands to contact Tosto about including amendments of May 20 and filing with
Corporations Canada.
2. Records - SS
Members: chair, Berger, provincial recorders - Schmidt, liaison, to check who these are
Objectives: report from C. Berger. Schmidt to forward to board via e-mail.
3. Fitness - GC
Members: chair Prebble, Berger, Pronk, Liason needed
Objectives: no report.
4. Awards - GD
Members: chair, G. Davis, Whittall
Objectives: to add Past President's to plaque, price keepers, set up criteria for volunteer's award
so that it can be presented at Canadians in Saskatoon. Whittall to send MSO criteria to Davis.
5. Coaching - CN
Members: chair, Nauss,. Whittall to contact Nauss to see if he wants to stay on as chair
Cliff. Barry can't join committee. Suggestions - Nigel Kemp, Duane Jones, Neil Harvey
Objectives: no report
6. Officials - ??
Members: chair, Pat Niblett. Whittall to contact Niblett to see if she wants to stay on.
Objectives: no report
7. Marketing - RM
Members: chair, MacDonald, liaison, B. Davis.
Objectives: Working on more advertisers. More new ones in next issue. Present advertisers:
Speedo, Hydro Sport, Total Immersion, Travel Masters, Team Aquatics.
8. Competitions Rules & Guidelines - TT
Members: chair, Trubiano, Niblett, Camp, Michael Stroud, Schmidt.
Objectives; updated rule book for early 2002.
9. Publications and Communications - BD
Members: B.Davis, chair, Fournier, Ellis, Martin.
Objectives: articles & photos from all provinces. Deadline for winter issue - Dec 15, 2001.
Lyle did a name search for "Waves" and "la Vague" and found there were several other
organizatoins with these names. He says there is a problem if we continue to use, especially
la Vague, with a Quebec publication that is still is in use and incorporated.
Martin left at 9:40 PM
L. NEW BUSINESS
1. SNC liaison - EE
Evelly no longer on the SNC board but has been named by SNC to stay on as MSC
delegate. He will be reporting to Bill Hogan.
2. 2002 Championship - SS
Schmidt asked the board to look at 2002 Championship web page and pass on their
comments to her.
3. Next meeting.
Meeting needed by end Jan. to go over budget and committees.
Tentative date: Jan 13, 2002, 6:30 PM ET.
4. Resignation of BC delegate. BD
Will work with new Communications & Publications Chair to facilitate transition.
Aart Looye, MSABC president put forward as new BC delegate.
M. ADJOURNMENT
Motion B6:01.06 Sandilands to adjourn the meeting. Carried unanimously.
The meeting was adjourned at 10:00 PM ET