ATTENDEES
ABSENT
Guest
A. CALL TO ORDER
The meeting was called to order by the chair at 8:30 AM
Motion B4:01:01 Camp, B. Davis that the attendance of Schmidt by telephone be accepted as part
of the meeting. Carried unanimously.
B. RECOGNITION OF NEW PROVINCIAL DELEGATE
Glenn Davis was recognized as the new Manitoba Delegate
C. INTRODUCTIONS/WELCOME
The chair welcomed and introduced all delegates and guests.
D. ADOPTION OF AGENDA
Motion B4:01.02 Prebble, Nauss to accept the agenda as published. Carried unanimously.
E. READING AND APPROVAL OF MINUTES
Amendments: H.2 delete "board" add "Lyle"; correct spelling of Trubiano.
Motion B4:01.03 Trubiano, Sandilands to accept the minutes of Apr. 9, 2001 as amended.
Carried unanimously.
F. BUSINESS ARISING FROM MINUTES
1. David Tree
Resulting from the board's discussions at the Thurs. supper meeting the following motions
were made.
Motion B4:01.04 Nauss, Camp that Anna Tosto write to Aart Looye and advise him that he
not represent MSC in any manner during his proposed discussion with Tree. Carried unanimously.
Motion B4:01.05 Nauss, Trubiano that MSC's offer to Tree and his response concerning
membership be posted on the MSC website, as amended in Motion B4:01:06. Carried.
Motion B4:01.06 Sandilands, Camp that the form of notification be hypertext links to the "offer"
and to Tree's "reply". These links to be made non-links on Sept 1, 2001. Carried.
Motion B4:01.07 Prebble, Nauss that the board of MSC appoint the president or the president's
appointee to act as a single point of contact for each case of membership - either terminated
or under review, and that all board members and employees defer to this spokesperson for public
pronouncements. Further, that in the event that any individual under review contacts either a
board member or employee, that they refer them to the spokesperson and not discuss issues
further. Carried unanimously.
G. WEIGHTED VOTE ISSUE
Motion B4:01.07 Nauss, B. Davis to rescind motion B1:01:07 dated 7/1/01 as an "in camera"
session. Carried unanimously.
Lyle: resulting from the board's discussion at the Thurs. supper meeting this issue could be dealt
with in one of 2 ways: (1) by increasing or decreasing board size or (2) by weighted vote at the
AGM. See "Duties of Directors" as distributed.
This would be a change in by-laws which can only be made at the AGM.
Motion B4:01.08 B. Davis, Trubiano that the "weighted vote issue" go back to the ad hoc
committee for further study. Carried unanimously.
The committee to report back to the board, in writing, two weeks prior to the fall board meeting.
H. REPORTS
1. President - circulated and read
Lyle: recommends that the Board of Directors meeting be 2 days in the fall; no board meeting
at the Canadian Championship; AGM at the Canadian Championship where voting member need
not be a director.
Motion B4:01.09 Camp, Sandilands to accept the president's report as read. Carried unanimously.
2. Vice-President - circulated via e-mail
3. Secretary - circulated via e-mail
Lunch break 12:00 to 12:30 PM
4. Treasurer/Finance Committee
a) Financial Report - circulated via e-mail
Camp questions: discrepancy in MSO fees paid and received; profits from Nepean; where
the $5/swimmer surplus identified (see Policies & Procedures E.9)?
Lyle: asks for action plan from finance committee to follow up on treasurer's report
Motion B4:01.10 Nauss, Camp to accept the Financial Report and Financial Statements to May
13, 2001 as circulated. Carried unanimously.
b) Budget - circulated via e-mail
Lyle: budget should be approved by board at fall meeting
Motion B4:01.11 Nauss, Camp that the fiscal 2001 Budget as circulated be recommended to
the AGM. Carried unanimously.
c) Audited 2000 Financial Statements - circulated
Motion B4:01.12 Nauss, Trubiano that the audited Financial Statements for the year 2000, as
circulated, be recommended to the AGM. Carried unanimously.
5. Executive Committee - no report
6. Executive Secretary - Circulated
7. SNC Liaison - FINA report read by Schmidt for Evelly who is fog bound in NF.
Schmidt to e-mail report to board and exec. sec.
Rule change recommendations by MSC for FINA needed by 31/7/01.
Names to AFC for the FINA technical Masters meeting in N.Z. by 31/1/02.
SNC, AFC, FINA anxious to hear what MSC is doing about D. Tree and will support our decision.
8. By-Laws - notice circulated via post for AGM.
9. Competitions Rules & Guidelines - no report
10. Records - circulated via e-mail
11. Fitness - circulated
Two papers:- Benefits of MSC for fitness swimmers and MSC Fitness Challenge.
12. Awards - no report
Motion B4:01.13 Camp, B. Davis, to accept the reports that were circulated. Carried unanimously.
13. Publications and Communications
a) Newsletter - B. Davis - circulated via e-mail
Good results from newsletter for new name. Must be translatable. "Waves" "Vagues"
decided on.
b) Website - D. Ellis
Up to 2000 hits per month.
Motion B4:01.14 B. Davis, Nauss to accept the reports as presented. Carried unanimously.
14. Coaching - no report
15. Officials - no report
16. Marketing - circulated by MacDonald
Camp suggested approaching Manulife & beer companies as sponsors.
Chris Wilson general manager of "Sears I Can Swim" reviewed program. The objectives are to
raise awareness and participation in our sport; provide incentive to the fitness swimmer. They
would like endorsement from MSC. On web by Sept. - searsicanswim.com.
Motion B4:01.15 B. Davis, Camp that MSC support in principal the "Sears I Can Swim" adult learn
to swim program. Carried unanimously.
President to inform Chris Wilson in writing of the above motion with copies to the Marketing,
Coaching and Fitness committee chairs.
17. Canadian Championships
a) 2001 - Calgary - Rob Davis, president, CMSC
Presented program (not bilingual). Medals for individual events 1-8 and relays 1-3; 654
entrants; events to end about 2 PM; raised $40,000.
CMSC asked Leanne Horne for a report on the 2000 Championship but none available. CMSC
will prepare and forward a report to the MSC rules committee.
b) 2002 - Saskatoon - Meredith MacPherson Stalwick, co-chair.
Presented logo, sample pamphlet.
Bilingual; use of whole facility; LC with warm-up pool; limit 450 swimmers, confirmation of
entry; splitting 800 & 1500; 3 socials, $30 registration fee, $5 per event; on web end May -
www.masters-nationals2002.ca.
It was agreed that the (2 dbl.sd.p.) meet package be included in the fall newsletter and up
to 1 p. in the winter issue.
c) 2003 - Quebec - Trubiano
Location and date tba
d) 2004 - no bids.
18. Long Term Planning
Nauss suggests billing and book keeping procedures be established.
Lyle: suggests that someone other than the treasurer take over the book keeping.
Recommends Paul Guerard in return for his fare to Championships. Maximum cost $800/yr
Nauss: job not worth that amount.
Sandilands: average would only be about $200 for next two years.
Camp: recommends that the finance committee look into feasibility.
Motion B4:01.16 Schmidt, G. Davis that duty and responsibility of book keeping be an
additional duty of the executive secretary.
Motion B4:01.17 B. Davis, Camp to table the above motion to the directors meeting following the
AGM, and after the elections. Carried unanimously.
I. OTHER BUSINESS
1. Executive Director
The ad hoc committee formed 29/10/00 circulated their report 3/1/01 and presented it to the
board, at the teleconference of 18/2/01. Board approved in principal and asked to prepare a
final report including responsibilities and monetary information for this meeting.
Motion B4:01.18 Camp, Prebble that the board accept the report of the ad hoc committee and
present to the incoming executive to execute. Carried unanimously.
2. In-camera session - staff
Prebble and Kilby left the meeting to swim at 4:00 PM
Motion B4:01.19 Camp, Trubiano that all stipends and honorariums be approved for 2001 and that
all underlying contracts be reviewed, signed, and stipends be paid pursuant to amounts
approved "in-camera". Carried.
J. ADJOURNMENT
Motion B4:01.20 Camp, B. Davis to adjourn the meeting. Carried unanimously.
The meeting was adjourned at 4:50 PM.
REPORTS CIRCULATED
President
Vice President/Secretary
Executive Secretary
Treasurer - financials
Communications & Publications
Marketing
Fitness
Records
By-Laws