ATTENDEES
ABSENT
OBSERVERS
A. CALL TO ORDER
The meeting was called to order by the chair at 6:35 PM EST
B. INTRODUCTIONS/WELCOME
The chair welcomed and introduced all delegates and observers.
C. ACCEPTANCE OF TELECONFERENC
Motion B2:01:01 Prebble, Spence that this be a regular board meeting. Carried unanimously.
D. ADOPTION OF AGENDA
Additions: Nominations Committee update; marketing update; expenses for editor.
Motion B2:01:02 Nauss, Spence to accept the agenda as amended. Carried unanimously.
E. READING AND APPROVAL OF MINUTES
Motion B2:01:03 Davis, Prebble to accept the Jan 7, 2001 (2nd draft) minutes as published.
Carried unanimously.
F. BUSINESS ARISING FROM MINUTES:
1. Discipline Policy - SS
Motion B2:01:04 Schmidt, Nauss to accept the Discipline Policy as published on Jan 28, 2001.
Carried unanimously.
2. David Tree - CN, TT, GC
Nauss: committee formed Jan 7, 2001 has not met.
Lyle referred board to Niblett's e-mail of Feb 15, 2001.
Harassment of many of the directors to the point that some of their jobs were in jeopardy.
Lyle: MSC has made every attempt possible, including mediation, which Tree has refused.
Evelly: SNC asks that we go through an appeal process. SNC agrees with all of MSC actions
except that MSC should grant Tree an appeal. Tree's present issue is that he has not been
granted an appeal regarding his membership suspension. That should be the only issue
addressed. At this point all other issues are too jumbled to deal with.
Davis: Tree now venting his complaints about MSC to Masters organizations in other countries
and to FINA members. BC requests that MSC reinstate his membership and to end the gag order.
Sandilands: if no alternative then we should try something
Prebble: at fall UNB meeting Tree mentioned appeals policy and that it will not apply to him
as it would not be retroactive.
Motion B2:01:05 Nauss, Davis that Tree's membership be reinstated for the purpose that he
can apply under the MSC appeals process.
Motion B2:01:06 Sandilands, Schmidt to postpone voting on the Motion B2:01:05 until the MSC
appeals process is in law. Schmidt requested a recorded vote; For: Schmidt, Sandilands, Spence,
Prebble; Against: Davis; Abstained: Nauss.
Carried
Motion B2:01:07 Davis, Sandilands to reinstate Tree's membership with the stipulation that
he abide by the rules of MSC and that he cease and desist communication with anyone about
his disputes with MSC. Schmidt requested
a recorded vote; For: Nauss, Sandilands, Spence, Prebble, Davis; Against: Schmidt. Carried.
Nauss, Sandilands rescind Motion B2:01:05
Motion B2:01:08 Davis, Nauss to remove the direction to the board and staff to not
communicate with Tree. Schmidt requested a recorded vote; For: Nauss, Sandilands, Spence,
Prebble, Davis; Against: Schmidt. Carried.
It was agreed that Davis contact Tree about the reinstatement of membership with MSC.
This paragraph, in green, is not part of the minutes of this meeting. It has been added so that you can see the offer Masters Swimming Canada made to Mr. David Tree and his reply. David Ellis
3. SNC / MSC MOU - GL
Lyle & Camp still waiting to receive SNC's MOU with the Coaches or Officials Association and
will have a document for presentation in Calgary.
Evelly does not believe SNC has an MOU with the above associations but will send Lyle any
MOU's SNC has with other associations.
4. Finance Report - CN
(a) Financial position
Nauss: $3,600 in Bank. SK, NS paid for current year.
Lyle has cheques for PEI, PQ and will send to Nauss.
Provinces were asked to send registration numbers to Whittall so Nauss could invoice them.
ON & AB numbers still not received.
(b) Editor's expenses.
Fournier-Kramer is asking MSC to make up the loss of expenses previously paid her by AENQ.
Her phone, e-mail and postage were shared 50:50 by MSC & AENQ.
Davis: to get more detail on the amounts.
5. Employment Contracts - SS
Contracts were all up for renewal in Oct of 2000.
Renewal deferred to Calgary when review of personnel is done in camera.
Fournier-Kramer considered to be dealt with at the Oct. 29, 2000 Board Meeting..
Whittall to send out copies of the editor's and executive secretary's contracts to the board.
6. Awards - JS
Whittal sent Spence list of all past presidents. Committee is working on getting names on plaque.
Spence: looking for new members, for committee. Prebble volunteered. He asked other board
members to find interested parties.
7. Rules - TT
No report
8. Policies & Procedures - SS
Schmidt: stated that not all the Policies are worded exactly as stated in minutes. She asked
that Whittall review all the minutes and make corrections. It was decided that Schmidt would
forward the discrepancies to Whittall
9. Executive Director/Administrator - JS
Spence: the ad hoc committee's report was circulated Jan 3, '01 along with Bonnie Pronk's
report Nov 8 '99 and Johnston's report of Sept 25, 2000.
Nauss: number of procedures that he carries out could be handled by an executive director.
Committee to prepare a final report including responsibilities & monetary information for Calgary meeting.
G. NEW BUSINESS:
1. Nominations Committee Update -GL
Lyle: no volunteers came forward to serve on the committee.
Function of committee is to approach people to see if they would like to run for office. To prepare
a slate of nominations of those that have agreed to run, including seconders, for the "New Board
Meeting" immediately following the AGM. Other nominations may be presented at that meeting.
Lyle will present slate at the directors meeting prior to the AGM.
2. Next meeting - April 9, 2001, 9PM EDT. 1/2 hour meeting
H. ADJOURNMENT
Motion B2:01:04 Nauss to adjourn the meeting. Carried unanimously.
Meeting was adjourned at 8:17 PM EST