ATTENDEES
ABSENT
OBSERVERS
A. CALL TO ORDER
The meeting was called to order by the chair at 6:35 PM EST
B. INTRODUCTIONS/WELCOME
The chair welcomed and introduced all delegates and observers.
Davis introduced marketing director Robin MacDonald of Waterloo, ON.
Motion B1:01:01 Nauss, Sandilands that this be a regular board meeting. Carried unanimously.
C. ADOPTION OF AGENDA
Add under F, finances, D. Tree, nominations committee & employee contracts; under E, fitness report.
Motion B1:01:02 Nauss, Spence to accept the agenda as amended. Carried unanimously.
D. READING AND APPROVAL OF MINUTES
1. Oct 29, 2000
H.1 change Charles to Nauss
Motion B1:01:03 Spence, Nauss to accept the October 29, 2000 minutes as corrected. Carried unanimously.
2. Nov 24, 2000
Motion B1:01:04 Nauss, Schmidt to accept the November 24, 2000 minutes as published. Carried unanimously.
E. BUSINESS ARISING FROM MINUTES
1. Marketing - BD/RM
Davis. New advertiser for next MSC News. Committee is working with Perks' Aquatics company & the SNC
Sears "I Can Swim Program". Nauss willing to assist marketing committee with the latter.
MacDonald. Best plan is to go and get advertisers. Survey going out in next MSC News to obtain
marketing data about who Masters are and what products they might use. Working with several prospects
such as Adolf Kiefer, Tyr.
Committee to contact MSO registrar & Berger for age/gender data.
Nauss suggests that MacDonald contact 2001 Championship organizing committee re advertising.
Motion B1:01:05 Davis, Nauss to accept report. Carried unanimously.
2. By-Laws
a. BC amendments from Oct '99 Votes/Province - CN
Nauss feels that this is an issue that will never be resolved. He has discussed it with other
organizations such as SNC and other sporting associations. Although Nauss personally agrees
with principle of "one man, one vote" he sees concerns of smaller provinces. Possibilities
include working with regions other than provinces; follow the structure SNC which has reps
from each province plus directors at large and weighted votes per province.
Trubiano feels that provinces with more members should have more votes. Three provinces
represent about 80% of membership and thus 80% of the financial support.
Discussion followed regarding whether the responsibility of delegates was to their province
or to the national organization.
Lyle reminded the board that any major by-law change takes several years to accomplish.
Trubiano met Nauss at the SNC AGM. The proposed amendment was not discussed.
Davis suggests, as MSABC made the original proposal, that as Nauss has not felt comfortable
discussing this with the other members of the ad hoc committee (Trubiano & Niblett) that
he should consider stepping down from the committee.
Nauss requests more time to deal with the issue to try to find a solution that will satisfy
all provinces.
Motion B1:01:06 Trubiano, Sandilands to table this issue to the May AGM in Calgary. Carried.
Abstained, Nauss
Motion B1:01:07 Nauss, Davis that the weighted voting issue be dealt with in an "in camera"
session prior to the May 2001 board meeting from 8-10AM. Carried unanimously.
b. BC amendments from Oct '99 Balance - SS
See Schmidt's e-mails of Jan 1. The following amendments were approved:
Motion B1:01:08 Schmidt, Sandilands to delete point 2 BY-LAW NO.1 and add as new point 2
"AND WHEREAS the Corporation is a member of Swimming/Natation Canada which is in turn, a
member of the Aquatic Federation of Canada which is in turn, a member of FINA." Carried
unanimously.
Motion B1:01:09 Schmidt, Prebble to delete the first sentence of Section 8.01 Composition
and replace with "The standing committees of the Corporation shall be enumerated below or
as struck by the board of directors and wherever possible, each committee shall have
representation from across Canada." Carried unanimously.
Motion B1:01:10 Schmidt, Sandilands to add to ARTICLE VIII - COMMITTEES 8.03 (ii) "Each
committee should either (a) have a Board member on the committee or (b) report to a Board
member, who would represent this committee in Board meetings." Carried unanimously.
Schmidt will research further the following MSABC suggestions: Distinction between Class
1 & 2 delegates; 6.01; 7.02; Section 2.05 © & (d).
Schmidt recommends that: "Planning Committee" be the Executive Committee; "Records Committee"
be up to the Records liaison.
Schmidt does not recommend the other MSABC suggested amendments.
c. Other By-Law changes - SS
Schmidt recommends in Section 14.01 Executions of Instruments - to change in sentence 1 "
be executed by any two individuals of the President, Vice-President, Treasurer and Secretary...".
Lyle - all by-law changes should be approved by MSC legal counsel.
Schmidt to send proposal to MSC's legal advisors for next meeting approval.
Sandilands: questions the "where-as" page of by-laws. Whittall to e-mail "Objects of the
Corporation" to all delegates.
d. Appeals Process - SS
See Schmidt's Dec 31, 2000 e-mail to delegates of proposed Appeals Process
Schmidt has changed the '"executive" to the "majority of the executive".
Spence, Sandilands & MacDonald left meeting at 8:30 PM EST.
Schmidt to add a dollar amount as surety in preamble. Nauss suggest $1,000.
Camp suggests that Schmidt ask SNC if their Appeals document has been amended since the
Tree hearing with SNC.
3. 2002 Championship - SS
Motion B1:01:11 Schmidt, Nauss that the schedule of events as circulated to the delegates
on Dec 20, 2000 be approved by the board. Carried unanimously.
4. Fitness
Motion B1:01:12 Prebble, Davis to approve the "Fitness Challenge" as circulated to the delegates
on Jan 7, 2001. Carried unanimously.
F. NEW BUSINESS
1. Nominations Committee
Lyle - nominations chair must be someone not standing for election.
Motion B1:01:13 Nauss, Davis that Lyle be nominations chair for the 2001 AGM. Carried unanimously.
Anyone interested in serving on this committee to contact Lyle by Jan 31, 2001.
2. David Tree
Motion B1:01:14 Motion Nauss, Davis, that an ad hoc committee be formed to deal with David
Tree. Carried unanimously.
Committee: Camp, Nauss, Trubiano.
3. Next meeting: Feb 18, 2001. Whittall to confirm via e-mail.
It was agreed that the balance of agenda (as follows) to be tabled to the Feb. 2001 meeting.
Discipline Policy - SS
Policies & Procedures - SS
Executive Director/Administrator - JS
Awards - JS
Rules - TT
SNC / MSC MOU - GL
Finances - CN
David Tree - CN, TT
Employment Contracts - SS
G. ADJOURNMENT
The meeting was adjourned at 9:00 PM EST