ATTENDEES
ABSENT
OBSERVERS
A. CALL TO ORDER
The meeting was called to order by the chair at 8:15 AM. Schmidt & Johnston arrived at 8:45 AM
B. INTRODUCTIONS/WELCOME
The chair welcomed and introduced all present
C. ADOPTION OF AGENDA
Additions: changes for 2001 Championships in Calgary to "E 9 a"
Amendments: "E 17 a" to be discussed prior to "D"
Motion B3:00:01 Leier, Niblett to accept the agenda as amended. Carried unanimously.
D. READING AND APPROVAL OF MINUTES -
Motion B3:00:02 Prebble, Schmidt to accept the April 2, 2000 teleconference minutes
as presented. Carried unanimously.
E. REPORTS
1. President - Lyle, distributed
2. Vice-President/External Liaison - Johnston, distributed
Motion B3:00:03 Guerard, Leier to accept the president's and vice president's
reports as presented. Carried
3. Secretary - Schmidt, no report
4. Treasurer/Finance Committee - Guerard
a. Financial Report
Income Statement, Balance Sheet and Fee Revenue (1994 - 1999) distributed.
Provincial fees unpaid - PEI (here), MB (in mail), NS & NFLD (Nauss & Evelly
to follow up), ON ($10,000 paid, balance to follow soon).
Each delegate to inform Guerard of any large variances in numbers from the budget.
"Other Assets" on Balance sheet is $2,000 due from Nepean. Final report due this
week-end. Nepean broke even.
Motion B3:00:04 Guerard, Schmidt to accept the financial report as presented.
Carried unanimously.
b. Budget 2000
To be presented at AGM
c. Increase in SNC Fees
Evelly reported that SNC had discussed, but not approved, raising MSC fees by $2.00
swimmer.
5. Executive Committee - Lyle
a. Policy & Procedures - distributed by e-mail
Page numbers and revision date to be added
6. Executive Secretary - Whittall
Report, draft MSC history, sales info and Policies and Procedures distributed.
Motion B3:00:05 Guerard, Niblett to accept the executive secretary's report. Carried
unanimously.
7. SNC Liaison - Evelly no report
8. By-Laws - Schmidt, no report
a. Harassment Policy - Horne, no report
b. Appeals Process - no report
Evelly gave Lyle the SNC Appeals Process for modification.
9. Competitions Rules and Guidelines - Monteith
a. Proposed changes by Calgary for the 2001 MSC Championship
Motion B3:00:06 Monteith, Davis that the entry surcharge for the Championship in
Calgary be changed from $20 to $30. Carried unanimously.
Motion B3:00:07 Monteith, Davis that the price for results be changed from $10 to
$15. Carried
Motion B3:00:08 Monteith, Johnston that in all future printed material after Nationals
2000 MSC nationals be referred to as "Canadian Masters Swimming Championship" and
"Championnat Canadien Maîtres Nageurs". Carried unanimously.
Motion B3:00:09 Johnston, Schmidt that the schedule of events as proposed in Calgary's
brochure for the 2001 championship be accepted by MSC. Carried unanimously.
b. Issues to be dealt with:
1. Does MSC need a separate rules & guidelines?
2. Concurrent (choice) events - see rules to cover terminology and procedures.
3. Dual registration covered in "Section Two A 2" - is this rule needed?
4. FINA changes next input due 2002 - more info available after Olympics
5. Provincial teams at Canadians.
6. Entry limitations at Canadians - position should be included in MOU.
7. Record recognition for swimmers swimming with other clubs or in unsanctioned events
Motion B3:00:10 Monteith, Niblett to accept the rules and guidelines report.
Carried unanimously.
10. Records - Johnston
World record procedures circulated to provinces.
Recorder, Berger, recommendations: (1) that "concurrent" events be listed clearly
in results as proper strokes and (2) that provincial relays be banned.
Niblett. Reminder that rules state that the same event can not be swum twice in same
meet
Niblett. Requests clarification on how times for MSC records swum by an MSC registered
swimmer while registered for a USMS club (ie: snowbirds). Residency and club is the
issue. Results sent directly to Berger. He recommends that these times be recognized
as MSC records.
Monteith. Concerned that some times are being recognized as MSC records from unsanctioned
meets. This is against MSC rules. Johnston will ensure that Berger follow MSC rules.
All times must be first approved by the PMO before being accepted as a Canadian record.
The recorder can not accept records directly from the swimmer.
Motion B3:00:11 Johnston, Niblett to accept the records report. Carried unanimously.
11. Fitness - Prebble, distributed
National Fitness Award planned. Committee plan to modify AUSSI "aerobic trophy" for MSC.
Board suggests something simpler or start with part of the AUSSI award.
Request for each delegate find a fitness committee member.
Motion B3:00:12 Prebble, Johnston to accept the fitness report. Carried unanimously.
12. Awards - Leier, distributed
Past presidents' plaque presented.. List of past presidents included in draft history.
Researching a "keeper" award. Builder/volunteer award for 2000/2001 season.
Motion B3:00:13 Johnston, Leier that the Past Presidents' plaque be housed in the
Aquatic Hall of Fame. Carried unanimously.
Motion B3:00:14 Leier, Schmidt to accept the awards report. Carried unanimously.
13. Publications and Communications - Davis, distributed
Davis asked for each delegate to find one member for the committee and one sponsor for
the web site. He contacted 12 prospective advertisers, three requested more information
and were sent a prospectus, advertising. Rates (distributed here) along with MSC
News and letter.
Motion B3:00:15 Davis, Prebble to accept the communications report. Carried unanimously.
14. Coaching - Monteith
MSC should promote NCCP certification of Masters coaches.
Motion B3:00:16 Monteith, Niblett to accept the coaching report. Carried unanimously.
15. Officials - Niblett, distributed
Motion B3:00:17 Niblett, Johnston to accept the officials report. Carried unanimously.
16. Nationals
a. 2000 - Halifax -Nauss, distributed
Charles Nauss reported that all was on target. Some concern regarding swimmers
arriving at registration who are not entered. If allowed to swim it is a
disservice to those that entered on time. Limit was reached on March 23.
Organizers did not contact any entries as they understood people would find out
if entered via the web site.
Lyle pointed out that MSC's goal is fun, fitness friendship and participation and
the arrising problems are giving MSC a bad name.
Nauss said organizers will take all the blame.
MSC board will make recommendations for future championships.
Motion B3:00:18 Johnston, Leier that the board wholeheartedly supports the 2000
Nationals organizing committee in all their decisions with respect to swimmer
registration. For: Leier, Johnston, Schmidt, Niblett, Prebble. Against: Davis,
Guerard. Carried unanimously.
Motion B3:00:19 Leier, Schmidt that the MSC board would like to thank the organizing
committee for the 2000 Nationals for all their efforts. Carried. Guerard abstained
b. 2001 - Calgary
Johnston introduced Mike Morrow, co-chair of the event. He described the facilities
and passed out preliminary brochure to be passed out here. No entry limit and any
surplus will be used for charitable donations. The organizing committee requests
approval for changes to original bid (see motion B3:00:18)
Montieth: MSC rules must be followed and "MSC rules" included in all publicaitons.
c. 2002 - Saskatoon
Schmidt introduced Meredith MacPherson-Stalwick, co-chair of the event. On web site
shortly. Pool too shallow to double end the event. Board suggests changing to LC.
MOU to be signed by the organizing committee and MSC.
Organizers need MSC logo artwork.
d. 2003 - Quebec
Guerard: presented a letter, dated May 10, from FNQ president, stating that FNQ
will assume the responsibilities of the 2003 MSC Championship. Official bid to
be ready for October meeting.
Lunch break from 12:30 to 1:55
Davis asks to re-open discussion on registration problems for 2000 Nationals as there are
many people here who thought they were entered and can't swim. Can we accommodate them?
Lyle. Motion to rescind Motion B3:00:18 needed to do so.
Lianne Horne called to the meeting. She reports that notification was when cheque cashed.
Swimmers on waiting list were told they would get a call only if entered.
NOTE: Davis, Johnston, Schmidt not present for above discussion.
F. BUSINESS ARISING FROM MINUTES
1. Committee composition update/goals 2/4/00 - Lyle
Committee listing distributes. Several committees still need to add members from
across the country for better regional representation.
2. Marketing - re-define committee - Lyle
Proposed addition to the definition in by laws distributed which includes PR,
sponsorship, advertising, products and sales. Marketing Committee to be formed
and to make recommendations for Oct. meeting.
Ad in next newsletter for marketing chair. To be on a volunteer or commission basis.
Davis could be liaison to board. For now advertising to be done through Davis
3. Provincial teams/relays - Monteith
Board input requested. Rules committee recommendation for Oct. meeting.
4. Comparative cost of teleconferences - Guerard
It was agreed to use the 1-800 system in future
5. Harassment Policy - Horne, no report
6. SNC - "I Can Master It" - Evelly
At this time the "I Can Swim" programme is iffy.
7. MOU with MSC & SNC - Lyle
Lyle, Evelly, Camp to meet this week-end to draft MOU for Oct. meeting. It then goes
to SNC. Input requested from board
8. Executive/Administrative Director - Johnston, no report
Input requested from committee and board.
G. NEW BUSINESS
1. In-camera session - Board
2. Fall Board meeting
Johnston suggests that it would be more fiscally esponsible and that it would keep
the flow of business going with shorter and more frequent teleconferences,
Motion B3:00:20 Johnston, Schmidt that the policy be amended so that the fall 2000
board meeting be held via teleconference. Carried unanimously
3. Attendees at SNC AGM
The SNC AGM will be held in Quebec City, October 27-29, 2000
The board agreed that MSC president, Lyle and Guerard attend the 2000 SNC AGM.
4. Board Meeting Agenda Items - Lyle, distributed
Motion B3:00:21 Prebble, Johnston that the proposed "generic" agenda be used for
all face to face general board meetings and that any amendments by board members
be submitted to the executive secretary 40 days prior to the planned board meeting.
Carried unanimously.
5. Other
a. Concurrent events
Johnston: requests clarification of rule "E 3 a to f" (concurrent events) and
that a memo be sent to provincial delegates from the president.
b. Swimmer fees at MSC Championships
Motion B3:00:22 Johnston, Leier that MSC cease charging the $5.00 fee per swimmer
at MSC championships, effective with the 2001 champioship, given that MSC is
no longer responsible for losses. Carried unanimously.
c. Delegates consent form
No longer necessary.
d. Eligibilty/registration
Prebble: requests clarification on registration status of swimmers changing
residence from one province to another and eligibility of age group versus Masters.
Monteith; latter is covered in rule "Two A 2". Swimmer can't be double registered.
e. Airfares
Lyle: requests that more care be taken with fare costs. Reservations should always
be made according to the guidelines.
H. ADJOURNMENT
Motion B3:00:23 Johnston, Niblett to adjourn meeting. Carried unanimously.
Meeting adjourned at 3:23 PM.
REPORTS DISTRIBUTED
President
Vice President
Executive Secretary
Treasurer
Alberta
Saskatchewan
PEI
Communications
Fitness
Awards
Officials
2000 Nationals