MASTERS SWIMMING CANADA - MSC MEETINGS

MASTERS SWIMMING CANADA

MSC BOARD MEETING of Jan. 9, 2000

MSC BOARD OF DIRECTORS TELECONFERENCE

ATTENDEES

ABSENT WITH REGRETS

OBSERVERS

 
A.      INTRODUCTION/WELCOME
Motion B1:00:1 Johnston/Horne to accept this teleconference as a formal meeting pursuant to the  MSC by-laws.  Passed unanimously
 
B. CALL TO ORDER
        The meeting was called to order at 6:05 PM EST, by the chair.
 
C. ADOPTION OF AGENDA
Deletions - MSO rep as Pat Niblett has not been officially elected by the MSO board
            - MBC rep as Barry Davis to begin after this meeting
Motion B1:00:2 Camp/Guerard to accept the agenda as amended. Passed
 
D.      RECOGNITION OF NEW PROVINCIAL DELEGATE:
Motion B1:00:3 Johnston/ Schmidt to accept Juanita Prebble as the NB delegate.  Passed
 
E.      READING AND APPROVAL OF MINUTES:
Directors' Meeting October 2-3, 1999 
Attendees - add Geoff Camp, Ontario
p.4 #6 (ii) - change presently in rules to "correct bid form to follow MSC rules"
p.2 F 3 - delete extra R in "revenue"
p.3 Motion B2:99:20 - add "Schmidt abstained"
p.4 - add "Leanne Horne left the meeting at 5:15 PM and Sue Schmidt left the meeting at 5:20 PM
p.6 - correct spelling of "discontinue" and "further"
Motion B1:00:4 Schmidt/Johnston to approve minutes as corrected. Passed
 
F.      EXECUTIVE REPORTS:
1.      President - see under other business; SNC
2.      Vice President - no report
3.      Treasurer - budget comparison was e-mailed to the delegates
Horne & Prebble could not download budget. Guerard to fax to them.
Camp and Guerard met with Nepean Masters. The 1999 Championship did not lose money but broke even.
MSC has been reimbursed the $5000 loan plus $2000 of the $4000 entry fees. The $2,000 balance will be received shortly.
Translation costs questioned. Guerard says this is the best that could be found
Schmidt asks that all committee chairs be aware of their expenses and that they come to the board when up to 80% of their budget as per MSC policy.
Motion B1:00:5 Guerard/Camp to accept the treasurer's report. Passed. Abstained Horne, Prebble
4.      Secretary
(a) By-Law Committee - no report 
(b) Harassment Policy - Horne  is working on this. Lyle and Evelly offered to assist
 
G.      COMMITTEE REPORTS:
1.      Competition Rules and Guidelines
Chair: Camp has volunteered, on the behalf of the board, to contact Monteith ask if she will chair this committee.
Schmidt and Horne said they resigned from the committee as well as chairs at Oct. meeting.
The bid from CMSC for the 2001 Canadian Championship has been accepted in writing.
Barry Davis. joined meeting at 6:48
2.      Records
Johnston reports that the 1999 records are on the web excluding late Dec.
Pronk reports that Berger now has a Records update on a grid - no names
Top 20 for 1999 have headings for each age group. Hopefully to be added to the past Top 20's. 
3.      Fitness
Chair: Prebble volunteered to chair this committee
She will contact others such as AUSSI, MSO, Brendan Smythe, and the board for ideas.
4.      Awards 
(a) Past Presidents
MSC Plaque for the 12 P.P.s - cost $30 to $150. 
The board agreed that Brian approach SNC for space in the Swimming Hall of Fame display, Pan Am pool, Winnipeg for MSC to display the plaque.
"Keeper" plaque for each P.P. - cost about $20. 
Niblett suggests that we mount MSC pin in plexi-glass. Board to forward ideas to committee
(b) Volunteer/Builder/Motivator 
Guidelines to be sent to reps and nominations by each province to the committee
(c) Achievement
To be decided by the awards committee
The latter 2 awards would be awarded at following nationals starting in year 2001.
5.      Publications and Communications:
Chair: Davis volunteered to take over as chair from Pronk
(a) MSC News: Labels still missing from NB, ON, AB, MB
Because of change to "Publications Mail" undeliverable News are returned to head office at a cost of $0.64 each. Beth has sent labels from returns sent to each rep for their info.
(b) Web site: Provinces asked to forward "happenings" to Ellis. 
Committee is looking at a new website I.D.
Johnston & Leier to look into Berger's request on his web for votes for the best swimmer.
6.      Coaching - Montieth chair - no report
7.      Officials
Chair: Pat Niblett volunteered to chair this committee 
To work in co-ordination with provinces and SNC
8. Marketing - 
 Monteith was to approach Rhonda (Nepean) about chairing this committee
Sales Agent, advertisement, sales - executive to look after 
 
 H.     OTHER BUSINESS:
1. Regional Representation on Standing Committee
Lyle has requested that each committee work on following these guidelines in order to have input from across the country. 
Web committee only one set up in this manner, to date
2.      Record holders' Certificate
Johnston to develop a certificate.
3.      Date of Board Meeting in Halifax
May 11th - informal evening dinner
May 12th - Board meeting 8AM to start of warm-up at 4PM
May 13th - AGM during lunch break
May 14th - Open Meeting during lunch break.
Horne to work with executive to finalize arrangements for the above meetings by April 2nd.
4.      SNC
(a) Report on Annual Meeting
Lyle and Evelly met with SNC president Bill McFarlane. SNC suggests that an MOU be developed between SNC and MSC. This would help resolve any further conflicts.
Lyle and Camp to draw up a draft outline, with input from Evelly, for the May board meeting
(b) Share of Legal Costs - turned down flat by SNC
5.      Report on Tree
Prebble was contacted by Tree several times. She explained that she could not meet with him
and that anything would have to go through our lawyer.
               He has been continually contacting SNC & Evelly.
               He told UNB masters that he could now be a member of MSC. Lyle looked after this
6.      Executive or Administrative Director - Roles & Responsibilities 
Lyle thanked Pronk for her excellent proposal she sent to the board, noting that the main advantage would be continuity. A by law change would be required.
Delegates concerns were cost and need to identify the problems this position would solve.
To further describe this position and to make a new proposal to the board an ad hoc committee was established with Johnston, Schmidt, Niblett and Lyle volunteering.
7. Retiring Delegates
Motion B1:00:6 Guerard/Prebble to thank Bonnie Pronk for all the time and effort she has put in for
 MSC.  Passed. 
Motion B1:00:7 Horne/Guerard to thank Geoff Camp for all the time and effort he has put in for
 MSC.  Passed. 
 
I       NEXT MEETING
The board felt that the teleconference was worthwhile and to hold another prior to May meeting
Teleconference Sunday April 2, 2000 at 6PM ET (Ontario time)
 
J.      ADJOURNMENT
 The meeting was adjourned at 8:15 PM EST

 

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